Terms and Conditions of your Financial Aid Award

Award Notification

The Financial Aid Office will provide a Pell Award Notification Package to each eligible recipient. The package will provide detailed information about the award amounts, provide a Pell Grant Award Agreement that must be returned, and will also provide specific date/timeline requirements and cost of living information.

Clock Hour Programs

U.S. Department of Education regulations require the College to utilize a Clock-Hour Conversion (CHC) formula for awarding federal financial aid to eligible students enrolled in identified one-year diploma or certificate programs. During each term, a student’s enrollment status will be calculated based on the clock-hour conversion of eligible credits available to the student. These calculations may result in a reduction of Pell funds awarded to the student for the term. For more information regarding the clock-hour-conversion requirements, students may seek assistance through the College’s Financial Aid Office.

Consortium Agreement

UA Consortium Agreement is a contract between two colleges/universities that recognizes the student’s registration at each location for financial aid purposes. It also certifies only one of the two institutions can administer Title IV and State financial aid.

Within the Consortium Agreement, one of the two colleges/universities is defined as the “Home Institution” and the other college/university is referred to as the “Host Institution. The Home Institution is the school where the student is fully matriculated and from which he/she will earn a degree. The Host Institution is where the student temporarily takes courses, whose credits will be transferred back to his/her “Home Institution.”

The number of credits earned under an approved consortium agreement is integrated into the student’s record upon completion of the course. The Consortium Agreement is also subject to approval by both the home and host institutions’ authorized financial aid staff.

Course Repeats

Federal financial aid guidelines for repeating a course are as follows:

  1. A student can be eligible to receive financial aid to retake a previously passed course (only once) as long as the student is again receiving credit for the same course.
  2. A student who previously passed a course with a grade of “D” or higher, and then subsequently failed the same course, is not eligible to receive financial aid for any additional attempts to repeat that same course.
  3. There is no federal regulatory limit on the number of times a student may repeat a course failed and be eligible to receive financial aid.

Disbursement of Aid

Disbursement of excess financial aid after tuition, fees, and bookstore charges will be processed on the date listed in the Information for Pell Students Handout distributed upon registering for class(es). This information is updated on the College’s website.

Financial Aid Shopping Sheet

In accordance with Federal Executive Order 13607, the College provides a Financial Aid Shopping Sheet to notify students about their educational costs and the amount of financial aid being awarded by the institution to help meet identified expenses.

Lifetime Eligibility

Effective with the 2012-2013 award year, the U.S. Department of Education established Pell Grant Lifetime Eligibility Used (LEU) guidelines which reduced the duration of a student’s eligibility to receive Federal Pell funding to the equivalent of six years (a combined total of 12 full-time semesters) or the maximum lifetime amount of 600 percent (600%) of attendance. Lifetime Eligibility Used calculations compiled by the U.S. Department of Education are available for all students and reflect current and previous amounts of Pell used. Students may seek assistance through the College’s Financial Aid Office or log onto the federal government’s National Student Loan Data System (NSLDS) at www.nslds.ed.gov to determine the remaining percentage of Pell eligibility.

Tuition, Text Books and Course-Related Supplies

Pell Grant funds may be used for tuition, fees, text books, and documented course-related supplies. Eligible students may charge these allowable items to their student accounts based on the amount of their award. If the amount of financial aid received is less than the charges, the student is required to pay the remaining balance at the time of registration or upon purchasing books and supplies in the College Store. A valid Coastal student ID is required for purchase of allowable items within the College Store.