Privacy of Educational Records

Educational records include academic scores, transcripts, medical records, financial accounts, financial aid information, and disciplinary records.  Access to student educational records is regulated by the Family Educational Rights and Privacy Act of 1974.  This act provides for the privacy of an individual’s educational record and establishes the right of students to inspect and review their records.

Coastal Carolina Community College supports the rights and privacy afforded each student by the act and is in compliance with its provisions.

Within Coastal Carolina Community College, only those persons, individually or collectively, acting in the student’s educational interest are allowed access to student educational records.  Included are personnel in the Student Services Division, senior level administrators, the Accounting Office, the Office of Public Information/College Foundation, instructors, advisors, and other academic personnel within the limitations of their need to know.

At its discretion, the College may provide directory information in accordance with the provisions of the act to include the following:  student’s name, address, e-mail address, telephone numbers, major field of study, dates of attendance, full-time/part-time attendance, degrees, and awards received.  The College will provide directory information listings to military recruitment offices (as designated by the Solomon Amendment), to other third parties for the sole purpose of educational benefits to the students, and for verification to employment agencies.  No other persons shall have access to, nor will the College disclose, information from a student’s records without the written consent of the student.

Students have the right to withhold disclosure of directory information by completing a Request for Nondisclosure in the Registrar’s Office.  Requests for nondisclosure must be filed annually.  The College assumes that failure on the part of any student to file a Request for Nondisclosure indicates approval for disclosure.

Student records, including admissions and registration documents, grades and other supporting data are maintained in the Registrar’s Office.  Any student wishing to challenge the content of his/her educational records should notify the Director for Admissions and Data Management Services/Registrar in writing.