Right of a Hearing Related to Instructor Administrative Withdraw due to Excessive Absences

When a student has been dropped from a course due to excessive absences, he/she may request reinstatement by the instructor.

  1. An instructor may allow reinstatement. If a student is reinstated by the instructor, continued enrollment would be under conditions set by the instructor by way of a reinstatement agreement between the student and the instructor. If the student violates any of the conditions of rein statement, the student may be dropped from the class roll. The student may request another reinstatement, and if that request is denied by the instructor, the student may request consultation with the Director for Admissions and Student Success. After consultation with the Director for Admissions and Student Success, the student may appeal the decision of the instructor to not reinstate him/her by submitting a written request for a hearing to the chair of the Student Welfare Committee within one (1) week of the instructor’s denial of reinstatement. The written request for appeal must identify the condition(s) of reinstatement that the instructor alleges he/she violated and, if applicable, any “extenuating circumstances” that caused said violation(s). Upon receipt of the student’s written request for a hearing, the chair of the Student Welfare Committee will instruct the Appeals Sub-Committee to convene for a timely hearing. Both the instructor and the student must be present at the hearing. The instructor must state the conditions of the reinstatement agreement and provide testimony regarding the alleged violation(s). The student must provide documentary evidence that he/ she did not violate the particular condition(s) of the reinstatement agreement, or, if applicable, documentary evidence showing any “extenuating circumstances” that caused him/her to violate said agreement.
    After hearing from both the instructor and the student, the Appeals Sub-Committee will render a decision on the student’s reinstatement request. All decisions of the Appeals Sub-Committee will be final. If the student chooses not to attend the hearing, the decision of the instructor not to reinstate will stand and be final. The student has the right to attend class during the appellate process. If the student chooses not to attend class, it may affect the final appellate decision.
  2. An instructor may deny reinstatement. If reinstatement is denied by the instructor, the student may request consultation with the Director for Admissions and Student Success. After consultation with the Director for Admissions and Student Success, the student may appeal the instructor’s decision not to reinstate him/her by submitting a written request for a hearing to the chair of the Student Welfare Committee within one (1) week of the instructor’s denial of reinstatement. If applicable, the written request for appeal must entail any “extenuating circumstances” that the student believes caused his/her excessive absences. Upon receipt of the student’s written request for a hearing, the chair of the Student Welfare Committee will instruct the Appeals Sub-Committee to convene for a timely hearing. Both the instructor and the student must be present at the hearing. At the hearing, the instructor must provide attendance records to show that the student had an excessive number of absences that violated the attendance policy as announced by the instructor. The student must provide documentary evidence that he/she did not have excessive absences as claimed by the instructor or, if applicable, documentary evidence showing any “extenuating circumstances” that caused the student to violate the attendance policy. After hearing from the instructor and the student, the Appeals Sub-Committee will render a decision on the student’s appeal for reinstatement. All decisions of the Appeals Sub-Committee will be final. If the student chooses not to attend the hearing, the decision of the instructor not to reinstate will stand and be final. The student has the right to attend class during the appellate process. If the student chooses not to attend class, it may affect the final appellate decision.