Personnel Services and Workplace Safety

Purpose

The Office of Personnel Services and Workplace Safety is committed to supporting the overall mission of the College by recruiting highly qualified applicants for employment, and by providing the highest level of service to faculty and staff, beginning with new employee orientation, and continuing through retirement.  In addition, this office administers the workplace safety program of the College to ensure employees are provided with a safe work environment.

Online Forms

The following forms are posted for your convenience but require original signatures.  Please print, complete, and submit to the Office of Personnel Services.

Employee Information Change Form
NC-4 (Employee’s Withholding Allowance Certificate-State)
NC-4EZ (Employee’s Withholding Allowance Certificate-State)
W-4 (Employee’s Withholding Allowance Certificate-Federal)

Employee Benefits

The following benefits are available to full-time and permanent part-time employees:

Medical Insurance

Medical insurance is provided by the Teachers and State Employees’ Health Plan.  Employee only coverage, at the Traditional (70/30) level, is available at no cost to employees.   At their own expense, employees may elect coverage at the Enhanced (80/20) level or the Consumer-Directed Health Plan (CDHP) and/or may add dependent coverage.  Detailed information on benefits, premiums, and applying for this coverage will be provided during employee orientation and is available thereafter from the Office of Personnel Services, or from the State Health Plan at 1-888-234-2416 or http://www.shpnc.org.

Dental Insurance

Dental insurance is provided by MetLife.  Employee only coverage is available at no cost to employees.  At their own expense, employees may add coverage for their spouse, child or children, or family.  Detailed information on benefits, premiums, and applying for this coverage will be provided during employee orientation and is available thereafter from the Office of Personnel Services, or from MetLife at 1-800-275-4638.

Vision Insurance

Group vision insurance is available from OptiCare.  Employees, at their own expense, may elect to participate in this optional program.  Detailed information on benefits, premiums, and applying for this coverage will be provided during employee orientation and is available thereafter from the Office of Personnel Services, or from Opticare at http://www.opticare.com.

Retirement

Participation in the State Retirement System is mandatory for all permanent full-time, and for permanent part-time employees working 30 or more hours per week.  A mandatory payroll deduction, currently 6%, is withheld for contribution to the retirement system.  Employees become fully vested after five (5) years of contributory service if you became a member before August 1, 2011 or 10 years if you became a member on or after 8/1/11 .  A refund of employee contributions, or a direct rollover of funds, is available if an employee leaves service prior to retirement.   For additional information, contact the Retirement System at 1-877-627-3287 or visit the website at http://www.myncretirement.com.

Cafeteria Benefits Plan

Coastal offers a Section 125 Flexible Benefits Plan which provides employees with an opportunity to select supplemental benefits; some of the premiums for which may deducted on a pre-tax basis.  The plan, which includes Colonial Life products such as accident, sickness, disability, hospital confinement and life insurance, is currently administered by The Pierce Group.  Enrollment is optional.  Detailed information will be provided during employee orientation and is available thereafter from the Office of Personnel Services, or from The Pierce Group at 888-662-7500 or http://www.piercegroupbenefits.com.

Disability Salary Continuation Plan

Coastal participates in the State short and long-term disability plan, which is designed to provide a portion of an employee’s normal salary in the event of an accident or sickness resulting in disability for a prescribed period of time.  This coverage is effective the first day of the second year of employment.  Benefits become payable after the first 60 continuous calendar days from the onset of disability and will continue in accordance with plan terms.  An application should be submitted as soon as possible after disability of 60 consecutive days.  Additional information is available from the Office of Personnel Services.

Tax Sheltered Annuities

403, 457, and Roth savings plans are included within this benefit.  Insurance companies in the tax-sheltered annuity market are approved by the Vendor/Benefits Committee.  A list of approved companies is available from the Office of Personnel Services.

Health Benefits for Retirees

Information concerning retirement health benefits is available upon request from the Office of Personnel Services.

NC 401(k) Plan

All contributing members of the North Carolina Retirement System are eligible to participate in a State sponsored supplemental retirement plan administered by Prudential Retirement.  Contributions are made via payroll deduction.  Additional information is available from the Office of Personnel  Services, or from Prudential at 1-866-624-0151, or https://www.retirement.prudential.com.

Leave

Various types of leave are provided to permanent full-time employees, and permanent part-time employees on a pro-rata basis, depending upon the category of employment.  Detailed information on the accrual and use of each type of leave is available from the Office of Personnel Services, or in  The Full-Time Faculty and Staff Handbook or The Part-Time Faculty and Staff Handbook, both of which are available online.

Death Benefit

Coastal employees contributing to the North Carolina State Retirement System for one (1) year and paid within the prior one hundred and eighty (180) days, are entitled to a death benefit equal to the employee’s annual salary, with a minimum of $25,000.00 and a maximum of $50,000.00. Benefits are paid to the beneficiary established by the employee.  Detailed information will be provided during orientation and is available thereafter from the Office of Personnel Services.

Holidays

Coastal observes the State approved paid holiday schedule.  The actual number of days or holidays observed may vary from year to year.

Longevity Pay

Coastal employees with State service of ten (10) years or more receive a single lump sum payment each year ranging from 1.5 – 4.5 percent (%) of their annual salary, depending upon length of service.  Payment is made no later than the month following the anniversary of hire.

Service Awards

Coastal participates in the State Service Award Program to recognize the dedication and loyalty represented by extended service to the State of North Carolina.  Every full time employee who reaches an anniversary milestone, beginning at the five year mark and continuing in five year increments, may choose an award corresponding to their level of service.  Additional information is available from the Office of Personnel Services.